In this article, we will be discussing the Finance & Audit Public Meeting held by the McHenry County Supervisor of Assessments on August 3, 2023. During this meeting, various topics were addressed, including the approval of minutes, public comments, and the discussion of a resolution related to the automation fund. We will provide a detailed summary of the meeting, highlighting key points and discussing their significance.
Approval of Minutes
The meeting began with the approval of the previous minutes. All members present agreed to approve the minutes, and there were no questions or concerns raised.
Following the approval of minutes, the floor was open for public comments. However, no members of the public expressed their desire to speak during this portion of the meeting.
One of the main topics discussed during the meeting was a resolution related to the automation fund. The resolution was brought to the attention of the committee by the State’s Attorney’s office. It was explained that the automation fund had accumulated approximately $67,000 over the years, but the funds could not be used to purchase necessary computer equipment due to certain restrictions. Therefore, a resolution was proposed to transfer the funds from the automation fund to another account that would allow for the purchase of the required computer equipment. It was clarified that the resolution only covered the purchase of two computers and related equipment, and any potential future expenditures would be addressed separately. The committee members expressed their understanding and support for the resolution.
Budget Season and Ronald Reagan Quote
During the meeting, the Supervisor of Assessments took the opportunity to quote Ronald Reagan, stating that “government always finds a need for whatever money it has.” This quote was used to highlight the upcoming budget season and emphasize the need for responsible financial planning.
Question on Automation Fund Usage
A committee member raised a question regarding the usage of the automation fund and why the purchase of computer equipment couldn’t be funded directly from the automation fund. It was clarified that there were no restrictions preventing the use of the fund for automation purposes. However, due to budgetary considerations and the lack of an allocated line item for computer purchases in the current budget, it was necessary to transfer the funds to another account to cover the expenses properly. The committee member acknowledged the explanation and expressed their support for the resolution.
Committee Inquiry on Software Obligations
Another committee member raised a question regarding the mention of software obligations in the resolution. They sought clarification on whether the allocated funds would cover software expenses as well. It was explained that the exact cost of the computer equipment and software was not yet determined but would be included in a purchase order once the funds were transferred. The committee member accepted the response and understood that the resolution would be adjusted accordingly.
Audit Status and Procurement Process
The meeting also briefly touched upon the audit process and the selection of an auditor. The committee discussed the use of a procurement process based on Lake County’s standards. By using their Request for Proposals (RFP) process, the committee selected Baker Tilly as the auditor. It was acknowledged that Baker Tilly had scored the highest among the five proposals received. The committee members expressed their confidence in Baker Tilly’s ability to handle the audit. Additionally, it was noted that Baker Tilly had committed to rotating their staff members each year, ensuring fresh perspectives and increased efficiency in the auditing process.
Routine Consent Agenda
The meeting concluded with the discussion and approval of items on the routine consent agenda. Members were given the opportunity to request the holding of any specific items for further discussion, but no requests were made. All items, except for one, were approved unanimously.
In this article, we provided a detailed summary of the McHenry County Supervisor of Assessments Finance & Audit Public Meeting held on August 3, 2023. The meeting covered various topics, including the approval of minutes, public comments, and the discussion of a resolution related to the automation fund. We also touched upon the upcoming budget season and the selection of an auditor for the upcoming audit. Overall, the meeting was productive and ensured the effective management of financial matters for the county.